Zedcrest Capital is a full service capital management firm, with core interests in fixed income securities trading, asset management and proprietary investments.
We are recruiting to fill the position below:
Job Position: Facilities and Admin Manager
Job Location: Port Harcourt, Rivers
Job type: Full-time
Job function: Facilities and Admin
Summary
- The Regional Facilities & Administration Manager provides end-to-end oversight of facilities, administration, and office infrastructure across multiple locations within an assigned region.
- The role ensures that facilities are safe, functional, compliant, and efficiently managed, while providing consistent administrative support in line with Group standards.
- This role serves as the primary regional point of accountability for workplace readiness, office operations, and facilities execution.
Responsibilities
Regional leadership & oversight:
- Act as the regional lead for all facilities and administrative matters across covered locations.
- Provide direction, coordination, and on-ground oversight for facilities and admin staff or service providers within the region.
- Serve as the primary escalation point for facilities and office-related issues within the region.
Facilities Operations:
- Oversee routine maintenance, repairs, and inspections across all regional locations.
- Ensure offices, utilities, equipment, and common areas are fully operational at all times.
- Maintain asset registers, maintenance schedules, and facilities documentation for the region.
- Drive consistency in facilities standards across all covered locations.
- Ensure the required facilities related documentation & processes are completed – licences, certifications, insurance etc.
- Implement eco-friendly practices to reduce energy consumption and improve sustainability across facilities.
Office Set up & Infrastructure Delivery:
- Manage office space sourcing, space planning, and optimizing workspace utilization for designated locations.
- Lead the planning and execution of all office setups, fit-outs, refurbishments, and relocations within the assigned region.
- Coordinate contractors, consultants, vendors, and internal stakeholders to deliver projects on time, within scope and budget.
- Ensure all office setup and fit-out works comply with approved designs, safety standards, and Group specifications.
- Track project progress, manage dependencies, and escalate risks or delays promptly.
- Conduct handover inspections and ensure readiness for occupancy.
Administration & Office Support:
- Oversee day-to-day administrative services including office supplies, logistics, and general office services.
- Ensure a professional, functional, and employee-friendly office environment across the region.
- Coordinate security & office support services in line with Group standards.
Vendor & Contractor Management:
- Manage regional relationships with landlords, contractors, and service providers.
- Monitor vendor performance against SLAs and quality expectations.
- Validate service delivery and support invoice verification prior to submission.
Health, Safety & Compliance:
- Ensure compliance with health, safety, fire, and regulatory requirements across all locations.
- Conduct safety inspections and ensure issues are addressed promptly.
- Support incident reporting and corrective action implementation.
Reporting & Stakeholder Management:
- Provide regular reports on facilities operations, office setup projects, risks, and costs within the region.
- Partner with HR, IT, Finance, and business leaders to support expansion and operational needs.
- Escalate high-risk, high-cost, or strategic issues to the Head, Facilities & Administration.
Fleet Management:
- Oversee the company’s fleet of vehicles across designated locations, ensuring timely servicing, maintenance, and repairs.
- Implement vehicle safety policies, including accident reporting procedures and emergency response.
- Coordinate vehicle allocation, scheduling, and usage tracking.
- Maintain accurate fleet records including mileage, fuel usage, service history, and incident reports.
- Monitor fleet-related costs and flag variances or inefficiencies.
- Support investigation and reporting of vehicle incidents or accidents.
Driver & Transport Coordination:
- Supervise company drivers, ensuring compliance with safety regulations and company policies.
- Schedule and manage staff transportation services (for inter-branch travel, official assignments, or executive transport).
- Organize facilitators for training on driver training on safety, defensive driving, and vehicle handling.
Qualifications
Education / Experience:
- Bachelor’s Degree in Facilities Management, Estate Management, Engineering, Business Administration, or a related field.
- Minimum of 6 years’ experience in facilities, administration, or office operations, including hands-on experience managing office setups or fit-outs.
- Proven experience coordinating contractors and delivering infrastructure projects across multiple locations.
Skills & Competencies:
- Strong project coordination and execution skills.
- Ability to manage multiple locations and simultaneous workstreams.
- Good understanding of office fit-out processes, timelines, and quality controls.
- Strong vendor management and negotiation skills.
- Financial awareness including budget tracking and cost control.
- Clear communication and stakeholder management skills.
Behavioral Attributes:
- Strong ownership and accountability for outcomes.
- Execution-driven with a practical, solution-oriented mindset.
- Detail-focused with the ability to manage complexity.
- Calm, firm, and professional under pressure.
- High integrity and reliability.
Success Measures:
- Timely and quality delivery of all office setup and fit-out projects within the region.
- Consistent facilities standards across all covered locations.
- Minimal operational downtime due to facilities issues.
- Positive feedback from internal stakeholders.
- Effective vendor performance and cost control.
